A remote office can be beneficial to a modern-day entrepreneur seeking to do business at locations that are friendly and cost effective to clients. It is a technique used by venture capitalists, startup owners, and enterprise solution providers because it improves the customer experience.
Unfortunately, being away from the physical office can have its detriments. For instance, you might want powerful computing resources that your smartphone cannot handle. In other instance, you want to reach out to secretaries and other business partners to have them print documents from the fax machine and forward them to you. Thankfully, you can learn how Gmail fax is helping business operations today. Continue reading to find essential information gems applicable to your situation today.
The Ability to Send Fax Remotely
In many instances, you come upon important information that needs immediate sharing, but the office is just too far. No one would dare try to beat traffic to get to the office to send faxes. The Gmail fax option saves you the hassle. You can use your phone with its Gmail app to send the fax. The message in the email becomes the content of the fax, and it is immediately available to fax addresses you specify as recipients.
Save on the Cost of a Fax Machine
A business has to do everything in its power to save costs. Saving on the cost of buying expensive fax machines for every department is one of the most profitable things that the firm can take. Furthermore, fax machines also come with maintenance costs. You have to pay for electricity to run the machines and you will also need to fix them when they break.
Additionally, you will need IT staff members to help with the connections to various machines in the office and to coordinate any networking features for security purposes. However, the Gmail Fax is a little different because it is a software solution existing on the web.
Easy to Learn and Use
Many hours go to waste as businesses pay for training of their employees to make them productive. It is a necessary cost because they cannot withstand the possible losses of time that unproductive employees would cause.
Unfortunately, the training also takes time, and it does not guarantee that the investment will pay back. It’s better having a simple solution that does a better job by far, and the online fax option is one of such options. It lets any worker who is already using email to have access to fax services.
Real Time Availability of All Employees
Unlike traditional fax machines that will only be usable during office hours, the online option lets any of the employees and business owner interact and address communication issues fast from any location in the world.
The only necessary gadget to buy is a capable smartphone and to ensure that it has an internet connection. However, most businesses will equip employees with business laptops to improve their productivity when they are traveling and when they are in hotels or conferences.