old school way of faxing

Gmail Fax: Modern Business Cost Management

There was a time when a business entity couldn’t operate without a fax machine. The machine was an essential part of day-to-day communication, and this meant that a business enterprise had to invest in one if it was to handle both internal and external communication efficiently.

Note that the machines were not cheap and neither was the cost of maintaining them. They hiked overhead bills and called for expensive repair and maintenance especially for the large commercial entities that required numerous fax machines to satisfy their fax messaging needs.

The rise of the e-mail platform and other online communication channels have taken away the need for fax services. However, there are still instances when you may need to use a fax machine. Medical establishments and legal entities still rely heavily on fax facilities. This doesn’t mean that you have to be a lawyer or a doctor to send fax messages from time to time because there are also government institutions that use fax messaging services and you’ll never know when you might want to contact them for specific services.

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Modern Faxing

Gmail fax is one of the most popular ways to send a fax message because you don’t need a fax machine to use this service. It transforms your computer and your Gmail account into one. With the Gmail fax facility, you can forget about high electricity bills as well as the cost of repair and maintenance that comes with operating an actual fax machine. It is also relatively easy to use compared to modern fax machines that incorporate printers and fixed-line phone functions.

How It Works

Using Gmail fax is as easy as using your ordinary email account. All you need to do is to log into your Gmail account and click on the compose button that’s found on the upper left corner of the user interface. The next step is to enter the recipient’s fax number with a suffix that looks something like @efaxsend.com or rcfax.com instead of the usual @gmail.com.

If you wish to send a bunch of legal or medical documents that are already in soft copy form, you can do so by attaching the files to the fax the same way you send email attachments. If the documents to be sent are in the hard copy format, then you will need to scan them and load them into your computer before sending them as DOC, PDF, JPG, XLS or TXT files. Note that you have to ensure that each attachment isn’t bigger than 20MBs or else sending or receiving the fax may take longer and frustrate your efforts especially if the Gmail fax message that you wish to send is urgent.

The cost of sending a Gmail fax is minimal compared to that of ordinary fax services. In addition to this, you get a 30-day free trial. This means that you can test whether the services suit your needs before jumping on board as a paying member of the online Gmail fax community. You don’t have to worry about getting scammed in this instance since this is a value-adding service from Google, eFax, and RingCentral.