Gmail faxing is relatively new and probably the best way of sending and receiving faxes. It involves the use of online faxing services to send faxes in a manner that is almost similar to emails. There are many benefits of using Gmail for faxing, some of which are highlighted below.
Easy of Use
Faxing via Gmail is quite simple and does not require a lot. There is no fax machine required, eliminating the hustle of dealing with the fax machines. All you need to send the fax is access to an internet connection. You can send and receive fax even from your smartphone while you are away from the office.
Using Gmail for faxing in your businesses will help to lower your expenses and result in higher profits. This is because Gmail does not charge anything for the services. You also do not have to invest in the expensive fax machines that can strain your budget if you are running a small business. With that, you get to avoid all the costs associated with fax machines such as maintenance and repairs or power bills.
The traditional way of sending faxes requires the documents to be scanned before sending. The scanning process usually tampers with the quality and clarity of your documents. With Gmail, you can send the documents directly from your computing device. The recipient will thus get paperwork that is of high quality and very clear. The documents also appear more professional.
The conventional method of faxing makes it a bit difficult to trace faxes. If you send free fax from email, you can easily retrieve any fax, irrespective of when it was sent. You also get notifications in your Gmail account for every fax that you send or receive, which makes it easy to keep track of all faxes.
In the past, faxes could only be stored on papers. Receiving many faxes meant that you had to allocate quite a significant amount of storage space for them. With Gmail faxing services, you get to enjoy cloud storage where all the faxes can be stored safely. This means less paperwork and more space in your office.
Gmail faxing services can support quite a wide variety of file formats. It can also convert any file format to the most appropriate format for faxing, in case your file is not in a supported format. The conversion process is automatic.
There was a time when a business entity couldn’t operate without a fax machine. The machine was an essential part of day-to-day communication, and this meant that a business enterprise had to invest in one if it was to handle both internal and external communication efficiently.
Note that the machines were not cheap and neither was the cost of maintaining them. They hiked overhead bills and called for expensive repair and maintenance especially for the large commercial entities that required numerous fax machines to satisfy their fax messaging needs.
The rise of the e-mail platform and other online communication channels have taken away the need for fax services. However, there are still instances when you may need to use a fax machine. Medical establishments and legal entities still rely heavily on fax facilities. This doesn’t mean that you have to be a lawyer or a doctor to send fax messages from time to time because there are also government institutions that use fax messaging services and you’ll never know when you might want to contact them for specific services.
Gmail fax is one of the most popular ways to send a fax message because you don’t need a fax machine to use this service. It transforms your computer and your Gmail account into one. With the Gmail fax facility, you can forget about high electricity bills as well as the cost of repair and maintenance that comes with operating an actual fax machine. It is also relatively easy to use compared to modern fax machines that incorporate printers and fixed-line phone functions.
How It Works
Using Gmail fax is as easy as using your ordinary email account. All you need to do is to log into your Gmail account and click on the compose button that’s found on the upper left corner of the user interface. The next step is to enter the recipient’s fax number with a suffix that looks something like @efaxsend.com or rcfax.com instead of the usual @gmail.com.
If you wish to send a bunch of legal or medical documents that are already in soft copy form, you can do so by attaching the files to the fax the same way you send email attachments. If the documents to be sent are in the hard copy format, then you will need to scan them and load them into your computer before sending them as DOC, PDF, JPG, XLS or TXT files. Note that you have to ensure that each attachment isn’t bigger than 20MBs or else sending or receiving the fax may take longer and frustrate your efforts especially if the Gmail fax message that you wish to send is urgent.
The cost of sending a Gmail fax is minimal compared to that of ordinary fax services. In addition to this, you get a 30-day free trial. This means that you can test whether the services suit your needs before jumping on board as a paying member of the online Gmail fax community. You don’t have to worry about getting scammed in this instance since this is a value-adding service from Google, eFax, and RingCentral.
Several years ago, sending a fax from your desktop computer was just a dream. You had to install all the old machines in order to send faxes to your contacts. Today, that dream has become a reality thanks to Gmail. You can now send faxes through your account, and it is easier than you can imagine. For instance, studies show that the number of companies that have already shifted from traditional faxes to those offered by Google have increased. Therefore, it is important to know some of the factors that relate to this service, and how it can benefit your business. From this general information about Gmail fax, you can see that there are several aspects that can help you communicate in a better way using e-mail to fax Gmail than what you have been using over the years.
About Gmail fax
It is free
If you have been paying fees to use fax services, now is the time to slash it. You no longer have to spend a cent on faxes when you can get them for free. What makes it even more appealing is the fact that there is no limit to the number of faxes that you can send. Therefore, you can now use the budget you allocated to faxes to make your business better. Some surveys have suggested that the reason why companies have done away with faxing is because they do not want to spend on it when there are other free options. With this one, you can get back to faxing without having to worry about costs.
Setting up is easy
Are you worried about the process of setting up your fax services? Many people get fed up with the process of setting up because they have to go through too many steps. It becomes even more complicated when you have a large business that needs lots of connections. However, you can now say goodbye to all the hustle thanks to Gmail fax. With this, the only thing that you will be required to do is to click a few links and you are done. You even have a step by step guide that takes you through what you are supposed to do so that you can get it done in a short duration. Faxing has never been this easy.
It integrates with your mails
The best part when it comes to this faxing service is that it integrates with your mails. Your messages will be delivered to your inbox just the same way your mails are. This means that you have a centralized way to manage all your communications, and your work will be much easier. You can set up the desktop notifications which show you an alert when there is a new fax. This way, you will be in the know even when you are not active in your email inbox. Since the communication is instant, you can rest assured that you will not miss any important message that relates to the operations of your business.
There is no doubt that Gmail fax is a better way to receive and send faxes. For the best experiences, make sure it is customized according to the needs of your company.